The Annual Parochial Church Meeting & Electoral Roll

Full guidance to support you through arranging your APCM is in the Church Representation Rules, revised in 2022.  These Rules replace the 1969 edition, along with all subsequent amendments.

If this isn’t your first APCM season, and are looking for a refresher you may find these quick links useful.


Preparation of Electoral Roll

The Electoral Roll should be revised annually.  Every sixth year the preparation of new Church Electoral Rolls takes place, which means that everyone must re-apply to included on the Electoral Roll of their church. The next occasion for the preparation of new Rolls is 2025.

Names do not need to be removed from the Roll during the course of the year; this only happens during the annual revision.  Names can continue to be added to the Electoral Roll throughout the year.

These forms include privacy notices relating to the UK General Data Protection Regulations (UK GDPR).

After completing the revision of an Electoral Roll, the PCC must publish the Roll for at least 15 days before the APCM, and no more than 28 days.  Rolls may be published electronically or on paper. The roll as published must include every name entered but no other personal data such as addresses. 


APCM Forms

Forms to support the administration of an Annual Parochial Church Meeting can be found below. Versions are provided in both Word and PDF format. You may find the Word documents easier to edit locally depending on which software you have available.

These nomination forms contain a declaration for newly elected trustees, being: (i) confirmation of trustee eligibility (i.e. non-disqualification under charity law) for all trustees to sign; and (ii) a Fit and Proper Person declaration. You should receive this confirmation from all PCC members, including those who are ex-officio or serving following Synodical election. This can be done by using the Trustee Eligibility and Fit and Proper Persons Declaration available in Word.


Last Updated

14/03/2024 by The Parish Resources Team: Adjustment to layout to for accessibility